Tuesday, May 17, 2011

OS X Application Switcher - more than you knew

It's going to take me a while to add these to my usual workflow. Some I know, the interesting new ones are bold. Read the article for details ...

Six unexpected uses for the Application Switcher | Business Center | Working Mac | Macworld: ""

You’ve probably got the basics of the Application Switcher down pat by now: press Command-Tab to see a bar full of running-application icons and keep Command down as you tap the Tab key to quickly switch to the application of your choice.

2. Open a new window [good for dealing with minimized windows]

... Command-Tab to the program in question and, before you release the Command key, press Option. Release the Command key first, and then the Option key... If the target program’s windows are all minimized, the most recently minimized one returns to duty. If no windows at all are available, a new one is created.

3. Open a document in a different program

When you want to open a document in something other than its default application—a Word file in Pages, say—you can use variations of the Finder’s Open With command. But if the target application is already open (and can handle the document), you can also just drag the file from the Finder onto the Application Switcher bar. The trick is to start the drag operation, and pause it with the mouse button held down, before you press Command-Tab; keep Command down so the bar stays on the screen, and drag the document onto an application’s icon.

4. Bypass the Clipboard

You select a swath of text from a Word document to transfer to a document in InDesign, and realize you can’t Copy and Paste because you’ll lose what’s already on the Clipboard. You can transfer the selection using the Application Switcher instead.

Drag-and-drop a piece of selected text to another application using the Application Switcher.

Start dragging the selection in the Word document (move it a little bit and then stop). With the mouse button still down, press Command-Tab. Holding Command down to keep the Switcher open, drag the selection into the InDesign icon. You’ll be switched to InDesign, where you’ll see the usual “ghost” of a dragged selection, just as if you were dragging it within the InDesign document itself. Drag it into position and let go of the mouse button.

The target window isn’t frontmost in the destination? Hang on to the selection by keeping the mouse button down, and press Command-~ (tilde) to cycle to the correct window. You can also use Command-N to create a new window as a drop target.

5. Hide and show background applications

You’re in Pages. You can see only Finder windows in the background, and you want to refer to a Stickies note. You don’t have move to background applications to rearrange windows or to hide them as you leave. Instead, press Command-Tab to open the Application Switcher, tab to highlight the Finder, and, with Command still down, press H to hide the Finder's windows. When you release the Command key, you’ll still be in Pages.

Unhiding a background application is a little tricky because if you repeat this procedure (in this case, tabbing over to the Finder and pressing H), the background windows will reappear, but you’ll also be switched into that application when you release Command. To make the windows reappear while keeping your Mac’s focus in the current application, you need to press Command-Tab, tab to the application icon, press H to unhide its background windows, and then press Esc while the Command key is still down. Release the Command key and you’ll still be in the original application.

6. Jump to an alphabetical Exposé

You can quickly trigger Exposé when the Application Switcher is on the screen by pressing the Up or Down arrow; you’ll see the windows for whichever application was highlighted in the Switcher bar.

If you know the trick for arranging Exposé windows alphabetically—pressing Command-1, you’ll be pleased to know you can jump right to this alphabetical arrangement from the Application Switcher. Instead of using the Up or Down arrow key to open Exposé, highlight the application you want and press the 1 key (you're already holding down the Command key). Hold it down for a couple of seconds. What’s happening is that Exposé is triggered, and then it notices that Command-1 is being pressed and so offers the alphabetical arrangement—you’ll see the windows swap into correct positions.

I didn't even know the Cmd-1 trick. It's neat! Sheesh.

Saturday, May 14, 2011

Google Calendar assigning wrong times on CSV import? Here's one fix for the time zone bug.

I can get pretty disgusted with Google Calendar, but then I make myself remember how bad Apple's iCal is. By comparison, gCal is a ruddy gem.

I had to remind myself of that today, because gCal was particularly disgusting.

It started when I tried importing my son's baseball team schedule into a public calendar using my old (best on the web!) import directions ...

Gordon's Tech: Import Calendar data into Google Calendar via CSV files

Here's the header and first row of the CSV file that I was finally able to import. It looks like you need the bloody seconds in the date. I worked with Excel for Mac, used the convert functions to turn text into numbers, then chose the precise format, then exported. Subject,Start Date,Start Time,End Date,End Time,All Day Event,Description,Location,Private Edgumbe Peewee Hockey,10/24/09,2:10:00 PM,10/24/09,3:10:00 PM,FALSE,Practice, Highland North,FALSE

This time I did necessary concatenations of strings and type transforms using Apple's excellent (and under-appreciated) and inexpensive Numbers.app spreadsheet.

The good news is that gCal no longer requires "seconds" in the time fields, and, although I don't think it's documented, it will even work with "military" time (14:20 instead of 2:20 PM).

The bad news is that time zone support is flaky. After I imported all of my calendar entries were off by about 3 hours, even though my time zone (general calendar settings) and the calendar's time zone were both CST.

I made several tries at fixing it, but this is what worked.

  1. Switch to Calender Settings:General
  2. Change your time zone to something different.
  3. Save.
  4. Change it back to the correct setting.
  5. Save.

After I did that my next import worked.

Fortunately I know to always do imports into a unique calendar; there's no way to undo an import and repetitively deleting 50 bad calendar items is a good source of Google hate [1]. I created and deleted test calendars until I figured a workaround for the bug. (If you do get bit by a bad import sync to the (abominable) OS X iCal and repair there.)

See also:

[1] Why are calendar apps so awful? My theory is that they are quite hard to do well, but management doesn't value them. So they never receive sufficient investment.

Wednesday, May 11, 2011

Blogger's "Links to this Post" is working?

I was reviewing an old post when I came across "LINKS TO THIS POST" at the bottom of the post.

That's not surprising. Blogger featured this long ago. I thought I'd turned it off though -- it's never shown anything.

Today it does. So has Blogger restored the long lost backlink function? That would be a big memory management boost.

Monday, May 09, 2011

Doodle:schedule a group activity

Doodle isn't yet another calendaring service. That's good, because it would take a crowbar to get my family off Google Calendar.

Doodle augments calendaring systems. It helps with negotiating a common meeting time between multiple participants on diverse platforms. Our local HIMSS chapter has used it for a year or more and it's been working well.

Doodle solves a problem I have, and it has a track record. So it's worth my time to test Doodle against Gordon's Laws for software and service use.

First I'll start with the fundamentals. Doodle is a Swiss company (Zurich) and revenue is a mixture of ads (yech) and premium services:

  • solo - mobile support (web site), calendar connect (but this comes with free service too), ad free: $30/year
  • business: solo + branding and encryption + 20 users: $350/year
  • enterprise: negotiable
That's encouraging -- they have a plausible way to make money that doesn't require them selling me out. On the other hand, I don't see a lot of value to the 'solo' account since Calendar Connect comes with a free account.

Next I'll look at account setup and revocation. It's not obvious, but if you look at the login at the top of Doodle pages the Doodle icon is a drop down. Click it and you'll see how to link Doodle to your (two-factor protected) Google account using OpenID. That, of course, can be revoked from Google. I'm willing to give them my Gmail address -- it's hardly secret and already gets vast amounts of (largely filtered out) spam.

Next I tried the Google Calendar integration. I don't like that they want my Google Contacts. So that's a negative; I decided not to provide that access for now. I may give them access to one of my Google Apps accounts that has no significant Contacts exposure.

Overall Doodle gets a B+. No data lock, easy exit, plausible business model, good credentials handling. They miss the A because they insist on access to my Google Contacts rather than Calendar alone.

I'll give them a try.

PS. Extra points for having a $3 iPhone app and an Android app. Non-free is a very good sign for an iPhone app. Almost takes them to A-.

Update: As per comments, Doodle allows one to drop access to Contacts after an initial privileges grant. So they do get an A- which is pretty good. Best would be if Content access was always optional.

In practice Calendar access isn't very useful for me -- very few events of mine show up on my personal gmail calendar. They show up on calendars I subscribe to, such as my corporate calendar, the family calendar, my wife and kids calendars, etc. (Dog does not have her own calendar yet.)

So to know my true free/busy time Doodle would need access to an API that doesn't exist yet. On the other hand, subscribing to the Doodle calendar feed lets me visualize Doodle controlled appointments within my Google Calendar. That's useful now.

Contacts access would be useful within Doodle, but as noted above I'm cautious about allowing that.

Sunday, May 08, 2011

Facetime connections to elderly parents - a Logitech webcam problem

I mentioned a few weeks ago that I was testing a Facetime videolink to my mother. It's not my first attempt. I'd tried Google Video Chat two years ago, but after months of struggle I gave up; it had, and still has, dismal usability. iChat was even worse. In all cases I've been using the excellent Logitech QuickCAm Vision Pro for Mac. (Still the best webcam ever sold, though I fear it's going away without a true replacement.)

After a few weeks of testing I can report that Facetime is a big usability improvement over Google Video Chat. I configured my mother's machine to auto-answer my calls; I can call from my phone or desktop and her machine will pick up. Facetime doesn't need to be running, OS X 10.6.x will launch it.

There's only one problem.

After I close the call at my end Facetime continues to run on her machine. It doesn't auto-exit (and, at this time, she can't see well enough to reliably quit the app) [1]. This means her webcam stays powered on [3]. Under some conditions, perhaps mostly time, the embedded OS that manages in-camera focus and exposure control crashes. The Webcam still works, but it focuses to infinity and the light levels are very low. If you pull the USB cable, wait a few seconds, then plug it in again, the camera will reset.

I'm considering a few workarounds. Firstly, it would be great if Apple officially supported auto-answer, so FT could then auto-exit on close. Alternatively I could

I'm leaning to the nightly restart as the simplest fix, but I should also try remote control -- again!

[1] As her macular degeneration has progressed we've been focusing on her iPad use.
[2] Apple needs to kill AppleScript, but I fear there'd be not replacement. 
[3] The webcam then stays in active mode, so it appears like it's always sharing an image.

See also:

Update:

When a Google search doesn't return much, it's often because the function one is seeking is now a part of the OS.

OS X Energy Saver allows one to schedule a restart. I'll schedule my mothers machine to reboot at 2am daily, that should clear out any dangling FT sessions.

Incidentally, there's a longstanding, perhaps ancient, UI flaw with OS X Energy Save scheduling. Look at this:

Screen shot 2011 05 08 at 3 20 54 PM

It looks like the first option is available for selection, but the second (schedule restart) is unselectable -- it's "grayed out".

Look carefully (it took me a while). The select box (drop down) on the first row is also grayed out. This is standard behavior. The reason the 2nd row is so confusing is that it starts with a drop down -- there's no preceding text to display in normal font. Despite appearances this row is available for selection. Just click the check box.

I deleted a prefs file and did a number of Google searches before I realized what was going on. I found others who made the same mistake ...

Saturday, May 07, 2011

Google's two factor: Three weeks later

implemented Google's two factor authentication about three weeks ago. It's mostly working, but there are a few issues:

  1. Application-specific passwords are risky.
  2. You can't de-authorize a computer from Google Accounts.
  3. Authentication isn't working quite right with Google.app on the iPhone.
  4. I've had to create more application-specific passwords than I'd expected

The big positive is that with two-factor and https I'm now willing to connect with an untrusted machine. By untrusted I machine a machine that has a reasonable chance of hosting a keystroke logger. That means any machine running XP and any machine I don't control. My work laptop, for example, is doubly untrusted.

A second bonus is that I'm now more comfortable with using my Google account as an OpenID/OAuth server.

The biggest problem is application-specific passwords. They behave like regular passwords, so if a keystroke logger captures the password one it can be used to, say, get access to your email from OS X Mail.app.

You really, really, really do not want to use an application-specific password on an untrusted machine. Google should provide more warning about their use. I use them on my iPhone and and my home Mac.

Use of application-specific passwords on an iPhone is a PITA. You can't generate these from an iPhone and they're a nuisance to type in. I've stored one in the encrypted 1Password database I use on my iPhone for reuse only on that device. (I'm taking this risk since if my iPhone is stolen and the 1Password database is hacked I'm in a world of pain anyway.)

Having this password on my iPhone is particularly important because Google.app's current behavior is obnoxious. In my case I entered a application-specific password and authenticated. Subsequently other iPhone Google App references (example desktop shortcut to Google Reader) requested a Google account password, not an Authenticator password and not an application-specific password. Every two weeks or so, however, Google.app makes me enter a NEW application-specific password.

The second shortcoming is that there doesn't seem to be a way to easily de-authorize a computer. When you first connect to a Google account from a new machine you're asked to enter your Google password [1]. Then, if you're using Authenticator.app, you're asked to enter your Authenticator token. At that point, if the machine authenticates, there's an option to authorize it for a month.

There should be a way to reverse that decision from your Google account. For example - what if the machine is lost? What if, as in my case, you make that choice from an untrusted machine and decide it was a bad idea? (In theory deleting cookies will undo this, but, perhaps due to user error, that didn't work for me. Of course that also requires physical control of the machine.) For now, be careful to only "authorize" your primary, secured, non-portable, home machine.

Lastly I've found I needed around 8-14 application-specific passwords, even when I reuse one - such as for IMAP and SMTP authentication from OS X Mail.app. There's no way around this one -- I use a lot of Google services from many devices and accounts.

Overall I'm pleased with Google's two factor authentication. They've given it a lot of thought, and I love that they've open sourced key parts of the infrastructure. We needed this years ago, but I'm grateful to have it at all.

[1] At that point, on a keystroke logger infected machine, your Google password is public knowledge. That's why I was willing to simplify my Google password. I now assume it is public, though I obviously haven't made it public.

See also:

Wednesday, May 04, 2011

Bing and Parental Controls - worse than Google

Google's parental controls are pretty feeble, though there's a roundabout way to lock filtering to the most severe setting.

What about Microsoft's Bing? Bing starts out with one significant advantage -- the connections are not https encrypted so OS X domain filtering actually works.

Alas Bing's controls seem even weaker (emphases mine) ...

Block explicit websites

... Ensure that SafeSearch is always on when your kids search on Bing, choose what they see online, set time limits and game restrictions, and more. Windows users can install the free download, Windows Live Family Safety....

Ensure SafeSearch is on, I presume, by standing over your favorite teen! [3]

Interestingly in 2009 Microsoft had a better approach to parental controls ...

Bing Modified To Enable Porn Filtering - CBS News

... , "explicit images and video content will now be coming from a separate single domain, explicit.bing.net...

... Almost all third-party filtering tools can be configured to block specific domains or sites, as can the parental controls in Microsoft Vista and Mac OS X...

After this 2009 press release however, Microsoft removed all references to explicit.bing.net [1]. I wasn't able to find any explanation of what happened to it. [2]

My own tests suggest Microsoft really did abandon this scheme. The domain 'explicit.bing.net' brings up the usual bing interface, so the domain still exists, but there's no longer any redirecting to this domain. For example, a search on "Hot Babes" with OS X Parental Controls blocking explicit.bing.net brought up an impressive array of high resolution images.

Without the ability to lock Bing's parental control settings, and with the inexplicable demise of explicit.bing.net, Bing manages to come in 2nd behind Google's parental controls. The one advantage of Bing is that the lack of https encryption makes it easier to track pages visited.

[1] Either that or their feeble Blog search doesn't work with Safari. Microsoft is falling apart almost as fast as it grew to power.
[2] I wonder if corporate lawyers advise against attempting to do parental controls. Microsoft probably has less liability if they do nothing than if they provide an imperfect solution. 
[3] Though it doesn't help OS X users like me, Windows Live Family Safety sounds relatively useful.

Sunday, May 01, 2011

Stuck in Apple's photo management Limbo

I suspect there aren't many of us stuck in Apple's photo management Limbo. Maybe a few hundred geeks. Perhaps we should develop a secret handshake?

We are early iPhoto adopters who have our images distributed across several Libraries. Sometimes we did this deliberately because iPhoto was pretty wimpy in the old days; it couldn't handle large numbers of images. At other times Library multiplication was the result of travel or partnerships (ex: marriage).

We, the Lost, would like to put all the images together in one place. Once upon a time we thought Apple would add Library import to iPhoto, but about four years ago we realized that wasn't going to happen. Since then some of us have used iPhoto Library Manager to merge iPhoto Libraries but others are too chicken.

For years we thought we might join libraries in Aperture, or that Apple would create an 'iPhoto Pro' with Library management. By this time price had become irrelevant, but instead Aperture languished.

More recently Apple reinvested in Aperture, and dropped the price dramatically ($80 via App Store). It is clearly intended to be iPhoto Pro. iPhoto itself is becoming simpler and losing features.

The problem is, Aperture 3 doesn't really import iPhoto Libraries. Yes, I know it claims to do it. I know many people say it works. Wrong both times. The import process has not only been buggy in the worst possible way (indetectable loss of very valued data), it can't work correctly. Aperture 3.x doesn't even have a place to store some of iPhoto's metadata, such as comments on events. In other cases Aperture 3 does have a place to store iPhoto metadata but, astoundingly, the import process ignores this.

So we're in Limbo. Even if Apple tries to fix Aperture, it might be years before they succeed. I have a bad feeling they won't bother -- there aren't enough geeks like me. Most of us own Aperture anyway.

I'm guessing I'll have to stay with iPhoto and use IPLM's merge feature. I'll be approaching that with the same enthusiasm as juggling antimatter. Merging iPhoto's monstrous data structure would be a hard problem even if Apple tried to help ...

Sunday, April 24, 2011

Elder Pad update: My mother's iPad continued

This post updates a prior article: Grandma's iPad - A user guide and review.

My son and I just spent a few days with my elderly parents. My mother's macular degeneration and rheumatoid arthritis continue their slow inexorable progress.  She is no longer able to use her Mac Mini, it's now primarily a sync service for her iPod, an image server, and perhaps a facetime connector [2][3].

She remains thrilled with her iPad, despite a need for a skill refresher [1]. I've just completed the OS 4 update; the added complexity of multitasking was offset by improved usability features we really wanted. Here's what I learned ...

  • The big accessibility news with iOS 4 is really large font support for Mail (!), Contacts, and Notes. It's not perfect -- only parts of the UI are updated, but it's particularly well done with Mail. Mail messages now support scaling with finger gestures -- I'm pretty sure that's new.
  • She never did get the hang of Voice Over and the triple tap to toggle VoiceOver. So we've switched to using the three finger double tap and three finger zoomed-image-scroll. It's probably my imagination, but it seems more readable than it once was. The UI for adjusting the zoom level is a bit occult -- triple double tap but hold on the 2nd tap and scroll 3 fingers up/down. She seems ok withe the adjustment I set.
  • I turned scroll lock on, fixing it in landscape view. She liked the orientation swap -- but it introduces complexity. In some cases UIs change. I think a single UI set will help.
  • I'm experimenting with putting some TV show episodes on her iPad.
  • I wish I could turn off the rearrange / wiggling feature. It's a usability pain in the ass.
  • Whatever happened to Retina-display friendly apps that were supposed to scale so well? Facebook.app sucks at double res an iPad and I thought it was retina display friendly.

These are the apps she uses -- they're all on Page 1. I've found very few third party apps worthwhile for her:

  • Mail
  • iPod
  • Photos
  • WeatherHD
  • iBooks: still not using much, but maybe someday.
  • Web page links saved as home screen icons (All support pinch/zoom)
    • BBC International
    • Montreal Gazette
    • Home page I made for her: links to family blog, British Royal Family news
    • Facebook: Most marginal web environment - way too complex
  • Friendly: New. Not sure it's worthwhile. Does have scalable fonts, but wish I could turn off many of the features. Too many places to get lost.
  • Checkers iPad (Paid app)
  • Real Solitaire HD (Paid app, no ads)
  • Virtuoso: 3 finger double tap can be tricky here.
  • Videos: Until today I didn't realize that's where iTunes purchased TV shows and movies go. More useable than the iPod app.

These are embedded apps she doesn't use (all on page 2): Safari (uses via the web page links), App Store, iTunes, Game Center, Calendar, Maps, YouTube.

I'd love to buy more elder-friendly apps for her, but this is a largely untapped market [4]. So far Apple does the best, and even their best isn't so great.

[1] If she lived closer to me I'm sure she'd be a wizard at it, but she tends to lose skills since I'm not around to reinforce them.
[2] Upgrading to 10.6, which required a drive upgrade, cost us the mini's optical drive. Tip: If you take a apart a used Mini, keep the #$$$ dust out of the exposed drive slot.
[3] I've set Facetime to autoanswer, She has a lovely Logitech Pro webcam. We'll see how well this works, too early to report on.
[4] A tough market to reach. No interest to advertisers, has trouble buying software/apps, tends to have a limited lifespan as an active user. (A minimally-demented 75 yo geek is not in this market.)

See also:

Saturday, April 23, 2011

Being the bug: Things I learned upgrading my mother's Mac Mini

...Sometimes you're the windshield
Sometimes you're the bug...

Mary Chapin Carpenter

I followed the iFixt directions to Install a Mac mini Model A1176 Hard Drive; now my Mother's Mini has more capacity and is clunk-free too.. I boosted the memory to 2GB as well; that's easy to do on the way to a drive replacement.. Blew out a tone of dust when I had the top off.

The last was probably my downfall ...

"seemed to succeed - until I discovered my optical drive had broken. Disks do not mount, after some tries they eject. There was a LOT of dust inside my Mini, I think some got in the optical drive. A cleaning DVD and compressed gas didn't fix it. I wonder if it would be wise to seal the opening to the optical drive -- certainly before cleaning...

The Super Drives in this model of Mini have a high failure rate. I'm not sure how to replace it, but I'll find out.

I wanted to get my mother's machine to 10.6 so I could try auto-answer Facetime with her, so I persisted. Along the way I learned ...

  1. DVD sharing didn't work. I have no idea why. The 10.5.8 Mini couldn't see the Snow Leopard disk in my MacBook.
  2. Putting the MacBook into Target Mode (firewire link) let the Mini see the drive, but Snowie wouldn't install.
  3. Putting the Mini into Target Mode with 10.6 in the MacBook DVD worked ... until it froze. I have a hunch a locked user 'Applications' folder on my mother's mini [1] caused the installer to hang when it was all but done. This locked up both machines. I had to power cycle the Mini -- to my surprise it came up ok. I hand repaired the locked folder issue. My MacBook was stuck with a white screen; I had to restart it and hold down the mouse key to force eject the Snowie install disk (install disks are special - they don't pop out on restart).
  4. iFixIt understates repair difficulty (I knew that from my iPhone repair).
  5. At least if you're using MobileMe as your Facetime "address" you don't need Facetime running for it to answer.
  6. Facetime is less reliable than I'd thought; at her home it failed frequently in testing.

[1] So she couldn't accidentally edit the folder.

Update 4/23/11: The replacement for this drive is ... nothing. Nobody sells replacements at anything like a reasonable price. Bugger.

Update 4/27/11: Mayer of iFixit provided a list of substitute drives:

Just about any 12.7 mm ATA/IDE/PATA drive will work. So before you spend the bucks decide what capabilities will meet your needs. Here's one that iFixit has: 12.7 mm PATA 8x SuperDrive (UJ-85J)

Here are some that will work:

  • 661-3887 24x combo
  • 661-3888 4x super drive
  • 661-4442 24x combo
  • 661-4421 8x super drive

As of April 2011 the $90 iFixit drive is one of the few I can find, they have 1 left. SATA has replaced IDE.

Sunday, April 17, 2011

Bing maps: it's great to have an alternative when Google is unreliable

Google Maps is flailing tonight. Slow to load, pretty much worthless. Of course nothing on their status page, but I'm used to that.

I about gave up, then I remembered there's an alternative. I tried Bing Maps. It's been a while. Bing maps were always good, but they've gotten even better. Very impressive.

Google better get their reliability up a bit ...

Implementing Google's two factor authentication

I've been planning to switch to Google's two factor authentication once it was a few months old (time for bug fixing), so James Fallows recent experiences only confirmed my schedule. Interestingly he's not the only recent victim. I assume, based on my personal experience, James' wife was the victim of a keystroke logger infection (was she using a Mac client?) or password reuse.
It worked pretty much as per my notes. Google's setup process takes about 15 minutes, including installing the authenticator app on your iPhone or Android device (other phones get SMS authentication). A few things to note ...

  • Emily pointed out that I need to add two factor recovery directions to our password database, so if I become abruptly dead or incapacitated she knows how to get my stuff. In particular I will put the backup verification codes into a piece of paper she has access to.
  • I needed application-specific passwords created for OS X Mail, iOS Mail, Google Voice iPhone, Reeder.app, Spanning Sync (forgot that one) and probably a few more.
  • It is a nuisance to enter the generated 16 character app-specific passwords on the iPhone -- but the white space feature is very nice. Would be great if the Authenticator app on the iPhone could handle assigning app-specific passwords. Google.app on my iPhone works with two factor; when I tried entering an application specific password it told me to use my two factor password. Just like my desktop, it can be configured to "remember me" for 30 days. (If you lose a device, you have to get access to Google to remove its credentials).
  • I don't think you can copy paste the numeric codes to from Authenticator.app to Google.app. You have to load into short term memory and tap them in.

Two factor authentication means I'm willing to enter Google credentials on relatively untrusted machines (given https encryption). That means ...

  • Whatever password I enter on those machines will be public (that is a keystroke logger will catch it sooner or later). So there's no sense using a complex or difficult to type password. The main value of the password is to protect me when my phone is lost. I've reverted to an easy to type password that I expect will become "public". In other words, a Level I password.
  • I can now stop using the Google App identity I setup to facilitate access to shared resources from insecure machines (such as corporate/office laptops)
  • As per Google's recommendations, I carry the verification codes in my wallet. I also have a printed set Emily can access.

See also:

Update 4/18/11: I've found a hole in the system. You can set any computer to save 2nd factor authentication for up to 1 month, but you can't revoke this remotely and there's no UI to undo the change locally. Since the extended authorization cert is saved as a cookie, you need to delete cookies on the machine to re-enable Authenticator requests. So you should really reserve extended authentication for trusted machines. A corporate laptop, for example, should not be considered a trusted machine.

Update 5/1/11: I'm surprised how often I need to generate a single use application specific key. For example, I just had to do one for the Google's iPhoto PIcasa image uploader. I'm up to about 13 of 'em. Bit of a pain really. I've contemplated storing one for general reuse in my password database but haven't done that yet.

Update 7/4/11: I still rely on two-step verification, but Google needs to do a lot more work on this.

Update 9/8/11: I rethink it all.

    Friday, April 15, 2011

    Google Fail: The Google Video download options

    Google is terminating old content on mine on two services.

    They're terminating pre-Google Blogger accounts that haven't migrated and they're terminating Google Video data. For various reasons I've data in both places.

    Must be time from spring cleaning.

    Personally, I don't mind losing the data. I'll say good-bye to the Google Video data; for one thing I don't think YouTube has the privacy controls GV had. I'm disappointed, however, with the way Google is doing this ...

    ... On April 29, 2011, videos that have been uploaded to Google Video will no longer be available for playback. We’ve added a Download button to the video status page, so you can download any video content you want to save. If you don’t want to download your content, you don’t need to do anything. (The Download feature will be disabled after May 13, 2011.)

    We encourage you to move to your content to YouTube if you haven’t done so already...

    .. Once a video has been downloaded, “Already Downloaded” will appear next to the Download Video link.

    If you have many videos on Google Video, you may need to use the paging controls located on the bottom right of the page to access them all.

    The classy approach would have been to provide a one click transfer from GV to YouTube.

    Remember this as you migrate to the cloud.

    Saturday, April 09, 2011

    Adding events to Google Calendar: generating quick add statements

    Some parts of Google Calendar are pretty cool. Event import ain't one of 'em. I've gotten CSV import to work, but it's more than ugly. It's dumb [4]. Worst of all, if you make a mistake you can hose your calendar. There's event undo, but not import undo [1].

    So when I had to enter 15 games from my son's calendar, I tried typing them in. That got tedious fast. I'm no good at data entry; I get bored. I make too many mistakes.

    Instead I tried a middle-ground that worked pretty well. I dumped the event list into Numbers.app [2], then I wrote a simple Concatenate function [3] to construct Quick Add friendly statements like:

    Baseball: LINWOOD MONROE - HIGHLAND PARK at HIGHLAND PARK on May 17, 2011 at 4:15 PM for 2 hours

    I then pasted the statements into Quick Add one after the other [4]. Unfortunately Quick Add doesn't allow one to specify a target calendar, so they all went into my personal calendar. I had to do a search on "Baseball: " to find them all, then edit each one to move it to the shared family calendar. Even with that quirk it was relatively painless to enter data this way.

    Which says something about how bad CSV import is!

    [1] I though I'd read that Google was introducing a rollback option for calendars, but I can't find it. Must have been my imagination. 
    [2] I bought it on the app store for a pittance, and I'm getting quite fond of it.  The font display is surprisingly bad, but that's not unusual in OS X (Mac Classic fonts were better, and Win 7 is best). Where it bests Excel is layout -- you can put as many table/spreadsheets on the work surface as you want.
    [3] This doesn't work very well in Excel. In Excel a reference to date produces a date serial number in Concatenate. I believe this is a defect, and it's probably as old as time. I'm glad Numbers.app goes its own way. The function looked like this: =CONCATENATE("Baseball: ",E3," at ",F3," on ", C3 ," at ",D3," for 2 hours")
    [4] A smart import function would use quick add style NLP to process any number of lines into events, then it would allow a user to correct the list, then it would import. With an undo option of course.

    Sunday, April 03, 2011

    Picasa web albums and color management

    [See the updates at end. My initial impression was based on dated material.]

    I finally consolidated my images with Google's Picasa web albums: Migrating images from SmugMug to Google's Picasa image store - Lessons in data lock and business models.

    It was a painful process.

    After i was done I reviewed my newer images. They don't look nearly as good as they should. In particular they looked better on SmugMug.

    Turns out Picasa web albums don't support color management (ICC, colorsync, etc). (See also - all these discussions get "closed to new replies" pretty quickly.)

    Please cover your ears while I scream.

    Ok, you can uncover now.

    I used to use sRGB profiles, so the lack of color management was less apparent -- even with Mac/PC gamma issues (newer Macs quietly converted to PC Gamma). Now I use Adobe RGB color profiles, and I get to see how badly Picasa's color management sucks.

    Sometimes you just can't win. I've started a newer thread on the online help forum, but I doubt there's any good news. I wonder if I'm going to have do my own image sharing and give up on the online services.

    Update: A google support tech tells us that Picasa Web Albums will use the colorsync profiles of images uploaded with Picasa 3.8. I've a question pending on whether this is also true for Google's

    Update 4/5/11: More from Google ...

    Uploading via the Picasa Web Uploader should also preserve your color profile, and I tested this with Firefox 4 and Safari 5 on Snow Leopard and it's looking good on my end. Photos 1600 pixels or smaller are still color managed, but their thumbnails currently aren't (to help decrease load times)

    Update 4/9/11:

    your color profile is also preserved on photos 1600 pixels or smaller, but the thumbnails for these smaller photos (when you're on your album page, not a photo page) don't preserve your color profile. This only affects thumbnail previews, not the actual photos themselves.

    If I understand this correctly, Picasa now preserves color profiles. Thumbnails for images smaller than 1600 pixels displayed on an album page are not color managed (how would the browser manage conflicting directions from hundreds of images?). A photo page should always use the preserved color profile.

    See also: