Tip: Use contexts in Toodledo, Appigo Todo.app and others to identify quick tasks

For historic reasons, and because between the two of them I have a unique set of features I can't find elsewhere, I use Toodledo online and Appigo's Todo.app on my iPhone (they sync). The combination is a bit of a kludge, but by now they are burned into my brain. It would take real improvements for me to switch, and I haven't seen them [1]. For example, Appigo's online task app is missing Toodledo's essential mailto feature.

Despite years of use however, I've not done much with Contexts in either Toodledo or Todo [2]. I understand the theory, but in practice it's been too much bother -- until today.

Today I realized what I needed was an easy way to tag small tasks that I can easily knock off when I have a free minute or less -- and I realized a single letter context was a convenient way to do that. So I deleted all the unused Contexts I'd created, and added a new one called 'q' (for quick!). Now, when I'm bored, I filter on q and knock off a bunch of little tasks.

[1] I could build such a great task app if I had another life or two ...
[2] Todo syncs contexts with toodledo. 

Aperture slideshow smaller than expected? You may need to create previews.

When I began using Mountain Lion the slideshow screen saver couldn't handle nested photo folder. That regression from the best version of OS X was fixed in 10.8.3, but by then I'd switched to using Aperture for my slide show of child-programming images [1].

Aperture came with its own problems. For example, the same image would seem to get stuck on both monitors. That improved with 10.8.3 and/or running 'repair database'. Some time later though, it occurred to me I was seeing the same images more often than expected for a library of 6,000 "best of" images.

The catch, of course, was previews. The slide show feature needs JPEG images to work, and, as it turned out, only a small number of my 6000 slideshow "RAW" images had previews. 

The Aperture 3 User Manual explains how to update or create previews: "Choose Maintain Previews For Project from the Library Action pop-up menu". I created a smart folder to hold all my slideshow images, chose select all then "maintain preview" on one context menu. I came back a few hours later and now I have a much larger set to view. 

[1] My theory is that by exposing the children to thousands of images of happy family moments, they will be programmed into thinking they had a happy childhood and thus will ensure I do not suffer long in my dotage.

Mac USB port not working? Try an SMC reset.

I unplugged my 27" i5 iMac during a thunderstorm the other day. When I plugged it back in, my USB hub no longer charged our iPhones. It was dead.

This annoyed me, but the iMac is a few years old and that port has been well used. Perhaps I was just unlucky. Gradually though, I remembered that unplugging an intel iMac resets  the System Management Controller (SMC). That's normally done as a fix for problems, but perhaps it can also cause them.

So I repeated the reset and my USB port works again. For the moment anyway, I wouldn't be surprised if it fails later.

USB ports aren't listed as SMC controlled in Apple's knowledge base article, but SMC reset (and, with less evidence, NVRAM reset) is a common folk therapy for bad ports. This article listed other things that may (or may not) benefit from an SMC reset:

• Erratic sleep mode performance, including not waking from or not entering sleep.
• Mac portables (MacBook, MacBook Pro, MacBook Air) not responding to lid opening or closing.
• Failure to respond to the power button being pressed.
• MagSafe power indicator not displaying or displaying incorrectly.
• Sluggish performance, even though Activity Monitor shows little CPU usage.
• Target Display Mode not working correctly.
• Battery not charging or taking excessive time to charge.
• USB ports not working.
• Bluetooth not working.
• Fans running fast.
• Display backlight not responding to ambient light level changes.

Time Capsule saga #5426: slow hardware failure affecting backups and a varation of the 7.6.3/7.6.2 wifi bug

Years ago my wifi/routers would fail every 8 months or so. I don't know why they were so short-lived, I assume it was a combination of cheap gear, poor cooling, lots of encryption work, and maybe something special about RF gear. I switched to Apple gear and I was delighted.

Until I bought my 500GB Time Capsule in July 2009. Wow, it has not been good. I've 45 posts to date on Time Capsule, and at least half are bugs and issue workarounds. Then, cough, there's AirPort Utility 6.

The most persistent problem got my attention last March. My backups would fail with firmware 7.6.2 but worked with 7.5.2. I made a number of changes, but the biggest change was I swapped around my network so it looked like this:

• DSL (yep) router - Airport Express 802.11n (upstairs)
• Time Capsule (extends AE network) in office, with wired ethernet connections to iMac 27" and printer. (So my server/main machine did TC backups via ethernet, not wifi)
• Six iPhones, an old G5 iMac, a MacBook Air and a 5+yo MacBook connecting via Wifi to AE or TC depending on location
• An old Airport Express 802.11g currently used for AirPlay only

That new arrangement, and perhaps various updates to Lion and so on, seemed to help. Until, about five months ago, backups to the 2TB drive attached to the 500GB TC started to fail mysteriously. Restarting the drive did nothing, but power cycling the Airport fixed things. I couldn't find any cause, so I just power cycled every few weeks.

Eventually, however, I was power cycling every few days. [2] Time to order a new 2TB TC from 30-day return Amazon.com and try a hardware swap. If I go a few weeks with backups working I'll keep the new one; for now 2TB will handle my backups without an external drive. [1]

That's where I am now, but today I ran into a new problem! My TC connected iMac, and all devices that connected to the TC by WiFi, were dog slow. I'm on the "12 Mbps download/896kbps upload" plan, but from my iMac the Century Link speed test gave me:

Download Speed: 625 kbps (78.1 KB/sec transfer rate)
Upload Speed: 166 kbps (20.8 KB/sec transfer rate)
Latency: 150 ms

I was ready to give CenturyLink a call, but decency required I test from the router upstairs first. It gave me pretty much what I expect:

Download Speed: 9604 kbps (1200.5 KB/sec transfer rate)
Upload Speed: 746 kbps (93.3 KB/sec transfer rate)
Latency: 75 ms

Yes, it was the connection between the AirPort Express and my brand new Time Capsule that was bad. I think I was running into the same problem Marco wrote about a few days ago -- there are problems with 7.6.2/7.6.3. In this case affecting my AE to TC connection since the AE was 7.6.2 and the new TC shipped with 7.6.1. After dropping the AE back to 7.6.1 and restarting the TC I got the same results when I'd plugged directly into the router:

Download Speed: 10298 kbps (1287.3 KB/sec transfer rate)
Upload Speed: 735 kbps (91.9 KB/sec transfer rate)
Latency: 74 ms

The TC is working at the moment, but if it fails me again it's going back to Amazon and I'll try running Mountain Lion Server based network backup.

[1] I also do a Carbon Copy Cloner backup of my primary machine with file archive; that encrypted drive rotates offsite with 3 other 2-3TB drives. If you don't have two completely different backup systems with at least one offsite drive at all times you're not backed up. Mountain Lion supports encryption of Time Capsule backups, but initial backup is very slow then -- even over ethernet. Seems ok afterwords. Be damned sure you can retrieve that password if your system dies.

[2] A lot of my hardware is 3-5 years old, so I'm expecting a flurry of failures. Slow hardware failure is pretty darned frustrating.

Brother HL-6180DW - personal experience, AirPrint, and Printopia incompatibility/obsolescence.

I used an Apple LaserWriter Select 360 for about twenty years. When I could no longer buy a cartridge for it I got five years from a Brother MFC-7820N, then three years from a Brother 2140, and lately 3 months from a Brother HL 2270DW.

I'm not sure, but I think I might be seeing a bit of occult inflation.

The Wirecutter-recommended Brother HL 2270DW didn't actually malfunction, it simply turned out to be extraordinarily expensive to operate. We got about 600 print pages out of a $50 "2,600" page Brother toner cartridge. Seems Brother has brought the ink jet business model to the formerly respectable laser writer.

So I handed that printer off to some friends who really only need occasional printing, and I went looking for a respectable alternative. I'd like to say I bought something that wasn't Brother, but making marks on paper is a dying industry. The competition is no better, and at least Brother printer drivers seem relatively Mac friendly.

I ended up buying the HL-6180DW (today's dynamic Amazon price is $254, I paid $230 a week ago). it comes with a 3,000 page cartridge (no fake starter cartridge) and you can buy a 12,000 page TN780 cartridge for about $106. The drum is good for about 30,000 pages (at which point it will cease working whether you like it or note), so we might get five years out of this one.

Compared to the compact 2270 the 6180DW is less than an inch wider, but its at least 4" taller. It just fits the space I had for it. It's reasonably quiet and of course it prints quite adequately. I didn't try to enable the WiFi [4], it has an ethernet connection to my Airport Extreme so it's a networked ethernet printer. Our laptops find it because, after all, it's on the network (no print server needed). [3]

I like to keep my printer installations simple, so after downloading all the manuals [5] but not the latest drivers [1] I switched to my Admin account [2] and added the printer through Mountain Lion's interface. That worked well, but, unlike the 2270 DW, the print queue didn't provide a link to the printers web admin GUI.

So I had to find the printers IP address to get the web GUI. From the LCD panel, choose machine info, then print network settings [8]. That gave me the IP, paste into Chrome or Safari to get the Admin GUI.

There's no default pw, you can set one if you like. I don't know how to do a password reset, so be careful not to lose it. [9]

From that GUI note two key settings under Print:

• Toner Save: turn ON. Seems to print fine with Toner Save on and we know Brother makes its money from toner sales.
• Continue Mode: This controls what happens when your printer hits Brother's 20% remaining (600 pages in this case) mark. I believe the default means the printer will stop printing. I set it to "Auto". 

This all went relatively well, but then I discovered Printopia wasn't letting me select my new printer! Exasperating, since my #1 son loves printing from his iPhone. There were no error messages, but the new printer didn't appear. 

All was not lost however, as I discovered that AirPrint "just worked" [7]. Since the printer was on my mixed wired/wifi network, and since it supports AirPrint, my iOS devices saw it. No need to mess with printer's complex wifi settings [4]. So I removed Printopia, it was no longer needed. (I suspect it doesn't manage AirPrint devices, would have been nice to have shown a message of some kind.)

I didn't make too many other changes. I disabled NETBIOS (why not?), and clicking around I turned off TCP/IP for wireless. Don't do that! There's a UI glitch/bug, this turns off all TCP/IP support. I had to use the LCD panel network reset to get access back.

- fn -

[1] There's a firmware update but I didn't check to see if it was needed. I did need to download the 10.5 drivers for our old G5 iMac, that worked quite well.

[2] This may be a quirk of my Mountain Lion install, or simply a bug, but if I try to do the install/download from a non-admin account it fails even after authentication. I bet this is a 10.8.3 bug. 

[3] TCP/IP still feels magical to me. 

[4] If you do want WiFi don't even look at the insanely complex Quick Start Guide. Go to the web GUI (above) and find Wireless Personal, then change Communication Mode to Infrastructure and figure it out from there. I didn't try!

[5] Elsewhere I found the very esoteric Brother Laser Printer Technical Reference Guide.

[6] There may be an LCD control for this but I didn't see it. 

[7] A sadly rare event with Apple 2013. It turns out AirPrint is a misnomer, it should really be called iOSNetworkPrint.

[8] If you install Brother's driver software, the Print Queue window includes a status icon. Open that, and if you click twice on the icon for the printer Safari opens with the correct IP address. Yes, that's obscure.

[9] After I setup a password the next time I returned there was a Login field at screen top. There's no username, just enter the pw you defined in this field to get accdess to admin screens. I don't know how one would reset a lost passwords -- so be careful!

Update 10/27/13: AirPrint and toner spill

Looking at Amazon reviews I see this printer has a reputation for toner spillage. I ran the starter cartridge to the end and it did leak a small amount, so this might be a real problem and not just a counterfeit cartridge problem.

iOS devices can't see the AirPrint printer when the device is asleep. So to add the Brother as an AirPrint device first make it active. I don't know if it will waken in response to an AirPrint request.

Is Brother running a scam with its HL-2270DW printer and TN-450 toner cartridge?

I think with the HL-2270DW  and its TN-450 toner cartridge Brother has figured out how to apply the ink-jet business model to the previously cost effective laser printer. The printer may be cheap, but the toner isn't. At our current use this $150 printer will cost us about $450 a year to operate. Using its default settings it's a good printer for very occasional use, but a poor printer for regular use. Wirecutter's recommendation is undeserved.

I'll describe our experience, two workarounds you need to know about, and why you should consider a different printer.

Our experience is that in printing 1,459 pages we have completely consumed the 150-200 page "starter cartridge" that comes with the printer and almost two "2,600 page" ($45) TN-450 cartridges. We're getting about 600 pages out of the "ISO/IEC 19752" 2,600 page cartridge.

This is quite different from our previous MFC-7820N and 2140 printers. At first I thought Amazon had shipped a defective or counterfeit cartridge, but I had almost exactly the same results from a different supplier. Both packages had Brother's standard hologram; I don't think they were counterfeit. This printer simply uses a lot of toner when printing text pages with images, and Brother charges a lot for its matched cartridges.

Ah, but who uses a b&w laser printer to print images? It's a kid thing in our house. It means we're running into this problem a lot sooner than most, but if you found this page via Google you may be seeing a lesser version of it.

Did Brother design this printer and cartridge to consumer large amounts of toner, or was it a happy accident? I don't know, but it doesn't matter. If you're using this printer for anything more than the occasional letter you need to read the manual [1] and turn Toner Save on.

With Toner Save on, and Replace Toner Continue, toner consumption starts to resemble other low end printers. The print quality is lighter but tolerable.

 

Really though, if you do anything but the most occasional printing, you shouldn't buy this printer. The 1,500 pages we've printed (I just printed another) mean we're already at 12% of the 10,541 page drum life. We'll be finished with this printer in about 16 months. What a waste!

So, if I were to do it all over again, what would I buy? I'd love to say I'd get something from HP or Samsung or anything else, but the truth is the home printer business is dying. Brother was always the best of the lot, and even though this printer is a bit of a scam the competition looks even worse. Sadly, I'd probably buy another Brother, but one made for heavier use.

The Brother I recommend is HL-6180DW ($230); its TN-780 is "12,000" pages ($105, so half the page cost of the TN-450 even if this Brother also burns toner) and the drum life is 30,000 pages. It also ships with a standard "3,000 page" cartridge instead of a 200 page "starter" cartridge. Over the cost of a year, for even moderate users, the HL-6180DW is better and cheaper than the HL-2270DW. Buy that one instead. [2]

- fn - 

[1] If you don't want to read the manual or install Brother apps, the quickest way to the web interface is print preferences, open queue, choose settings, click on Show Printer Webpage:

 

[2] Brother has an HL-5450DN that ships with a 3,000 page cartridge, has a 30,000 page drum, and costs $150. I was insane to listen to Wirecutter and buy the HL-2270DW. I hope I've learned my lesson.

Configuring OS X and iOS for elders: Simplifying email, remove the Reminder items from Snow Leopard Mail

My mother first started using a Mac about six years ago, and an iPad 3 years ago. I wrote posts on how I configured both (I need to update some links to documents lost when Apple set fire to iWeb) [5]:

• OS X and Mac Mini tutorial and configuration guide 2007
• Elder Pad update: My mother's iPad continued 2011 and 2010

Her limited vision and ambulation mean she doesn't get that much use out of her devices these days, but she is quite proud of them. She particularly enjoys having her iPad on a prominent chair side stand. [4]

The one thing she most likes is to read email. She can't reply any more, but she likes to see it. The use of an ancient desktop [4] CRT running in 800x600 combined with the largest available font sizes means she can slowly digest whatever I send her.

The catch is there are too many sidebar items in Mail on iOS and on OS X 10.6 (Snow Leopard). It's too easy for her click on the wrong "box" and get lost in Drafts or Sent mail. There's an easy for fix for that, but I missed it for some time.

Since she gets her email via IMAP from her Google account [1] all I had to do was use the Labels Setting in Gmail configure to disable IMAP access for everything except the Inbox. That greatly simplified her iOS and OS X (Snow Leopard) Mail sidebars. (See below for a caveat on OS X Mail restarts.)

I was still left with a "Reminders" item in Snow Leopard Mail.app. I searched around for tips on how to remove that -- and found lots of frustration and some red herrings but no answers. Alas, this was an Apple usability Fail. Go to iCal (!) and in the sidebar look for "EMAIL INBOX", uncheck "Mail To Do". Restart Mail and it's gone. [Uh Oh: See Update!)

One Snow Leopard caveat to note: Between the Mail.app IMAP changes and the MobileMe removal I found I needed to restart Mail 1-2 times and OS X once to get all the changes established.

In iBook the Athelas font scales to much larger font sizes than some of the others.

As long as I'm on this topic, I'll pass on a few semi-related tips from some long delayed Snow Leopard/MobileMe maintenance [3]

• Sign out of MobileMe then restart. I think that's needed to clean out residual MobileMe settings [2].
• Set iOS Contacts back to old-fashioned (cable or wifi) iTunes sync - need to keep her SL desktop and iPad in sync.
• Enable the old Google Contacts to OS X Address Book sync. This is triggered whenever the iPad syncs by cable or Wifi and, with her tiny Address Book, it seems to work and manage conflicts pretty well. I'd be wary of trying this with a real world Address/Contact collection.

- fn -

[1] (She doesn't interact with Gmail directly, though I do that remotely as needed.)

[2] Apple's decision to exile Snow Leopard users when they discontinued MobileMe was a nice gift to Google.

[3] I make the trip to the old country q3months, and computer maintenance isn't at the top of the list. This trip I got more done than usual.

[4] If I were setting her up today she wouldn't have a desktop of course. I must note though that in some way she prefers the desktop. The iPad is heavy and awkward for her; she needs something half the weight but the iPad 7 display is too wee.

[5] A lot of the things I've done to simplify her Mac/iOS use also work well for very young children and special needs users

Update 5/13/13: Ok, that Damned Reminders To Do thing is some kind of bug.  It returned mysteriously. I wonder if it's somehow related to the end of MobileMe. There are about seven "ghost" tasks that show up without any attributes, and somehow display in Maill regardless of the iCal Mail setting. Resetting old SL iSync and disabling it didn't help. After a bunch of manipulations I got some message about 'server versions' not matching local versions. I might have gotten somewhere by deleting everything in Library/Calendars -- which is only feasible because she doesn't use Calendars.  Alas, I had to leave before confirming this bug is truly squashed.