iPhone Voice Memos.app - the secret feature

I wasn't that impressed with Voice Memos.app when if first appeared with OS 3. I joined the chorus complaining about the audio levels -- or lack thereof. It only works if you talk directly into the phone or headset mike. The record button should be huge, instead the UI is given over to a pointless graphic. It takes too many taps to close a recording. And so on.

There was, I thought, only one good feature of Voice Memos.app. It's fast. iTalk Lite had great features [1], but it was too damned slow to launch and record (I'd have paid for the pro version if it were five times faster).

That was before I discovered the secret feature.

If you're wearing Apple's earset and you have Voice Memos running, one click of the microphone switch starts recording, a second click stops and saves.

So if I'm driving with my right earset in, I can click dictate and click again. No distraction, no multi-taps, no delays. This is a great feature. Now I love Voice Memos.

So, where the #$$!$ is this documented? My Google searching can't find mention of this feature. Heck, I can't find any documentation on Voice Memos.app.

This is classic Apple. Great feature, no documentation, only the wise know. Is it so they don't catch flack if an undocumented feature disappears? Is it some conspiracy to sell David Pogue's great iPhone book? (Sorry, I bought it already. I'm not buying every edition, so I don't know if this is in the latest one.)

PS. There is Apple documentation on some of the microphone switch's features. You can use it, for example, to decline an incoming call (hold 2 seconds) or to switch and hold (click once) or switch and kill (hold 2 seconds). No mention of Voice Memos.app though.

Update 4/28/2010: I still use and appreciate Voice Memos, but recently I tried to use iTalk Lite to record a hour call. It worked well until minute 45 when a background notification caused it to lock up. I had to kill it and that lost the recording too.

Best new Outlook 2007 feature: Do Not Save sent message

I don’t have a lot of warm feelings about the Office 2007 “Quick Access Toolbar” or most any new Outlook 2007 feature, but there is one killer feature that the two of ‘em together give you.

You can configure the Quick Access Toolbar so that you click a simple checkbox and any message you send is not saved!

Okay, so why should you care?

Well, for those of us who live by full text search Outlook “Sent Items” are a goldmine. I don’t bother sorting mine – every few months I dump a few thousand into my PST “Save” folder and make space on Exchange. I routinely use Windows Search 4 to find answers to important questions in seconds. It’s been my biggest cognitive computing boost since Google replaced Alta Vista.

Problem is, the Sent Messages also contain thank you notes, social messages, acknowledgements, and other noise. It’s tedious to delete those, so I typically leave them alone and only delete them when they show up in searches.

How much better then, never to save them at all. If only there were a one click method to not save those “thank you” notes…

Now there is …

 

Now when I send a simple email that I don’t want to clutter future search results, I just click ‘Do Not Save’. No more junk in my Sent Items list! (I don’t use email for anything very sensitive, so that use case doesn’t apply.)

In order to set this up you need to:

1. Start a new email message. This is the only way to see the email-specific “quick access toolbar”. (In Outlook 2007 the ribbon bars and quick access toolbars are distributed throughout the various Outlook data types such as Appointment, Tasks and so on. Yes, Outlook 2007 really is a train wreck.)
2. Click the Quick Access Toolbar customization drop down to the right of the toolbar and select “More Commands”
3. Customize as you wish (There are lots of interesting options, but many do not have distinctive icons. See “train wreck”, above.) Here’s where to find the “Do Not Save” control:
   

Update: Note that the Quick Access Toolbar you see when viewing a message is different from the Quick Access Toolbar you get when editing a message. Remember – Outlook = “train wreck”.

Killing an undead XP Active Desktop

Active Desktop rose from the grave the other day. It’s probably something that our corporate IT group unwittingly unleashed.

The symptom was that when I tried to drag an Outlook attachment to the desktop XP mumbled something about creating an Active Desktop bitmap.

Yech.

Active Desktop is only supposed to run when you’ve checked some boxes in the Display Properties:Desktop:Customer Desktop menu, but I had a bad case anyway. It was undead.

Of course there’s an obscure registry option to kill it forever. There usually is in the Windows world. I found 3 good articles with different sets of advice:

• Think and Create- How to Remove Active Desktop in Windows XP
• Disable Active Desktop feature in Windows. « geek-o-pedia
• How to disable Active Desktop in Windows XP - MyTechSupport.ca

Surprisingly, even knowing the registry key(s), I couldn’t find any article on support.microsoft.com. That’s usually a great resource. Here are the keys …

• HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer\NoActiveDesktop
• HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer\ForceActiveDesktopOn

Check out the above articles for the details. Everyone recommends the first key, one reference suggested the second key as well. I did both and, after a restart, my undead Active Desktop is back in the grave.

I assume Microsoft finally staked this vampire in Windows 7? Active Desktop was one of their dumber ideas.

Hold off on buying those Nehalem i7 Macs?

Via Slashdot, a Microsoft support document tells us the new Nehalem CPUs have some significant bugs...

Stop error message on an Intel Xeon 5500 series processor-based computer that is running Windows Server 2008 R2 and that has the Hyper-V role installed: "0x00000101 - CLOCK_WATCHDOG_TIMEOUT"

...This problem occurs because spurious interrupts are generated on the computer that uses Intel code-named Nehalem processors. These interrupts are caused by a known erratum that is described in the following Intel documents....

I'm close to buying one of the Nehalem iMacs, but it's not urgent. So I can just hold off for a few weeks and watch how this plays out. All CPUs have bugs, and new CPUs can have grave bugs. If this is a bad one we'll find out soon enough.
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Amazon has an Apple Store?

I didn't realilze Amazon had an Apple Store. I've always found Apple stuff there by searching on it, this is much better. Unfortunately today they are listing very few iMacs, I wonder if the supply has run out.

Incidentally, the above link is from Gruber's Daring Fireball, so if you use it and buy I think he should get the credit.
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Using OS X 10.5 iCal with Google CalDAV - cleaning up import disasters

I don't have a rich enough vocabulary to fully express my opinion of OS X iCal. Can a worse calendar program exist anywhere or anywhen?

And yet ... Google lists iCal as one of precisely two products that will work with Google's CalDAV services. I now use CalDAV with my iPhone, and at the moment I prefer it to iPhone ActiveSync.

That's nice, but not enough to make me bother -- until a recent Google Calendar import misadventure. Google doesn't give users a way to remove all events from a Calendar without deleting the calendar. I need something more powerful than Google's anemic calendar interfaces.

I decided to give iCal CalDAV a try with Spanning Sync as my backup.

First I had to clean out the old calendars, now abandoned since I'd moved my calendaring to Google. It was easy to delete all but the Home Calendar. You can't remove the iCal Home calendar [SEE UPDATE: This was a bug, you should be able to remove it.], and there's no UI to delete all Home Calendar entries (the iCal List view, in particular, having been famously deleted in 10.5 and replaced with the bizarre "." workaround).

I tried the "search on ." method to find entries in a list view and delete them, but there were several undead entries. They returned after deletion. Besides, iCal is sickeningly slow at delete operations.

In the end I had to remove all data in iCal using the Finder:

... Navigate to the folder ~User/Library/Calendars
Delete the contents

Navigate to ~User/Library/Application Support/iCal
Delete the contents...

Once that was done I followed Google's CalDAV setup directions. I now have about five of my Google Calendars in iCal. It's a good way to view a lot of Calendar data in one place.

In early testing, things look promising. I can in fact edit and delete CalDAV entries and the changes are reflected back to Google -- at one time I believe that didn't work. Alarms, however, don't get set in Google even when they're set in iCal.

Update: The directions work for Google Apps domains as well as standard Google Accounts. See also.

Update 11/29/09: You should be able to delete your Home calendar. I found this out while setting up iCal on some of our other machines. When I right clicked on Home the Delete function was black, it had been gray on the first machine I worked with. I went back to the initial machine, my old G5 iMac, and I was able to delete it there as well. I think this was related to the "zombie" recurring appointments (dated 2002) that I couldn't remove. When I deleted all the Calendar data in the Finder I cleared up that problem -- and the problem of the unremovable "Home" calendar. The most likely cause? Permissions, of course. The OS X permissions model needs to be shot.

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When you can't use a signature with iPhone mail ...

The iPhone Mail.app was originally designed to work with a single account. So it had a set of preferences that made sense for a single account.

When Apple added support for multiple accounts, they did a pretty good job redoing Mail.app. Except, of course, for the preferences.

Even though I now get my business email and personal email on my iPhone, I have only one signature. Since the only thing that's common between my business and personal email is my name, there's not much use for that signature. I've removed it.

Since you don't see the signature when you compose a message, this is a bit of a subtle problem. It could even be embarrassing if, for example, your personal signature was a bit risque.

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